Top of STA | Index | Table of Contents | Feedback | ![]() |
STAJ0090 - Create the Student Enrolment File
Purpose |
To create the Student Enrolment file for submission to DEST |
|
SubSystem |
Statistics |
|
Normally Run By | As a batch job, by the statistics specialist, as required | |
Anticipated Frequency | For each government submission | |
Structure | Block | Create Student Enrolment File |
Tab | Parameters |
The job is run to create an extract file, containing records which provide a 'profile' of the student (e.g. date of birth, sex, home location, ethnicity, educational background). This job is usually run in conjunction with STAJ0040, STAJ0050 and STAJ0140. The function creates the extract file based on DEST requirements. The following applies when creating the file:
Related/Dependent Jobs This job is dependent on the Create Government Submission Snapshot process (STAJ0110) being performed first for the particular submission, . For insights into Statistics see Understanding HE Statistics (STAINTR3). This job is accessed from the main menu. |
The Create Student Enrolment File block contains: Tab Parameters
|
Rules/Notes: System Submission Type is used to control data that is included in the snapshot:
Submission
Year, Type and Number are Mandatory fields. |
Create Student Enrolment File process All data is sourced from the GOVT_STUDENT_ENROLMENT table. These records are stored in the institution specific EN file (with which statistics specialists will be familiar), in a directory specified by the 'KEEP' environment variable. This is a secure directory which users cannot (and do not need to) access. The process 'Copy Extract Files From Secure Area' (STAJ0120) enables the EN file to be copied from the 'KEEP' directory to an accessible directory, specified by the 'USER' environment variable (refer to your system administrator). File Naming: The file name will be HX1234YY.AXNNNT:
|
Rules/Notes: Output is in the DEST file specification format. Element 415 is derived as YYYYs where YYYY is the year of the submission and s is the submission number. The following codes for DEST Element 487 (Scholarship Type) are reported as ‘00’:
|
Element | Element No | Width | Type |
Student Identification Code | 313 | 10 | Alphanumeric |
Course Code | 307 | 10 | Alphanumeric |
Date of Birth | 314 | 8 | Numeric |
Gender Code | 315 | 1 | Alphanumeric |
Aboriginal and Torres Strait Islander Code | 316 | 1 | Numeric |
Location Code of Term Residence | 319 | 5 | Alphanumeric |
Location Code of Permanent Home Residence | 320 | 5 | Alphanumeric |
New Basis for Admission to Current Course | 327 | 2 | Numeric |
Type of Attendance Code | 330 | 1 | Numeric |
Country of Birth Code | 346 | 4 | Numeric |
Year of Arrival in Australia | 347 | 4 | Alphanumeric |
Language Spoken at Home Code | 348 | 4 | Numeric |
Credit Offered Value | 565 | 4 | Alphanumeric |
Credit/status Higher Education Provider code | 566 | 4 | Alphanumeric |
Tertiary Entrance Score | 369 | 3 | Numeric |
Disability | 386 | 8 | Numeric |
Previous RTS EFTSL | 460 | 4 | Numeric |
Separation Status of Higher Degree Research Students | 465 | 1 | Numeric |
Commencing Location Code of Permanent Home Residence | 476 | 5 | Alphanumeric |
Name of Suburb/Town/ Locality for the Student | 486 | 27 | Alphanumeric |
Overseas student fee | 500 | 5 | Numeric |
Highest Educational Participation Prior to Commencement | 493 | 6 | Alphanumeric |
Scholarship Code | 487 | 2 | Numeric |
CHESSN | 488 | 10 | Alphanumeric |
Reporting Year/Period | 415 | 5 | Numeric |
Credit Used | 560 | 4 | Numeric |
Details of prior study for which credit was offered | 561 | 4 | Alphanumeric |
Field of education of prior VET study for which credit was offered | 562 | 3 | Alphanumeric |
Level of education of prior VET study for which credit was offered | 563 | 2 | Alphanumeric |
Type of Provider where VET study was undertaken | 564 | 2 | Alphanumeric |
Filler (any printable ASCII characters including spaces | NA | 25 | Alphanumeric |
Last Modified on 11-Dec-2007 2:37 PM
History Information
Release Version | Project | Change to Document |
10.1.0.0.0.0 | 1340 - DEST 2007 Pt 2 | Further modifications to file structure |
10.1.0.0.0.0 | 1339 - DEST 2007 | Added new elements 560, 561, 562, 563,564. |