Purpose

To allow the recording of Output Options (destinations) to which Job Output files are directed

As required

This form is navigated to from JBSF4110 when the Job Output Options button (bottom right) is selected. This button is not available if the Allow Connect Output Types check box is selected in JBSF4110.

Job Output block

Data in this form will normally be set up and maintained by IT staff with responsibility for the Callista System.

Output options (destinations) can be set up in this form for the Job Output carried across from the Maintain Job Details (JBSF4110) form, and displayed in this block as the context record, identified by Output Number.

Job Output Option block

Depending on the nature of the output file, destinations of different types (printer, fax and/or email) can be specified and maintained for the Job Output identified by number in the Job Output block. A 'set' of destination types - printer, fax, and email shown for one destination number - is a single destination record. Several destinations of the same type (e.g. several printer destinations) can be recorded as separate options.

Where an option is not in effect for a printer destination, the end-user's preferred printer is inserted as the default at request time, if this has been set up in the Maintain Person Preference (SECF0066) form.

Note that the facility to select a fax output destination is under development at present.

The Job Output block contains:

• Job Name
• Last Run Date
• Output Number
• Description
• System Output Type
• Override Options check box
• Allow Print check box
• Allow Fax check box
• Allow Email check box

The Job Output Option block contains:

• Option

Printer Details sub block

• Printer
• Copies

Fax Details sub block

• Fax
• Fax Number

Email Address sub block

• Send Person ID
• Email Address

  Button

  • Find Person

Rules/Notes:

Changing a Job Output Option here may prevent requests containing the same job from being submitted.

To record a new option against a Job Output, using the Maintain Job Output Options form:

In Insert mode:

• Printer, if required:
  • Select a printer from the list of values (or enter a valid value)
  • Key the number of copies required (defaults to 1).
• Fax, if required:
  • Select a fax from the list of values (or enter a valid value)
  • Enter the fax number of the required destination.
• Email, if required:
  • For people registered in Callista:
    • Enter the person's Callista Person ID in Send Person ID, or use the Find Person (ADMF1211) facility accessed via the button . If recorded in Callista, the person's email address is returned in the Email Address field.
  • For people without an email address recorded in Callista:
    • Enter the address in the Email Address field.
• Save

Rules/Notes:

The settings of the Override check boxes indicate which types of destination are viable for the context output file.

When a fax is selected, the fax number must also be specified.

To modify an option against a Job Output, using the Maintain Job Output Options form:

• Find the record to be modified.
• Modify the record as required.
• Save.

To delete an option against a Job Output, using the Maintain Job Output Options form:

• Find the record to be deleted.
• Locate the cursor in the record to be deleted.
• Delete record.
• Save.