Purpose

To allow the creation and maintenance of Person ID Types.

SubSystem

Enrolment

This form is used to record and maintain the institution defined set of alternative Person Identification Code Types. A person will have a SIS Identification Number and may have other Identification Codes which relate to other systems or organisations. The Person ID Type identifies the purpose of the other Identification Codes. Person ID Types can be mapped to System Person ID Types and Institution Codes. Functionality associated with System Person ID Types then applied to mapped institution defined Person ID Types. Associating an Institution Code identifies the institution in which the Person ID Type applies.

For example, a person may be both a student and a staff member of the institution. On this system they will have an Identification Number which is their Student Number. The person's Staff Number can also be recorded as an Alternative Person ID. A Person ID Type STAFF (or similar) could be used to label all of the Alternative Person IDs of people in the System, which are Staff Numbers. i.e. They can then be distinguished from other Alternative Person ID Types.

The Person ID Type block contains:

• Person ID Type
• Description
• System Person ID Type
• Institution Code

Rules/Notes:

Validation include:

• Cannot close the person ID type if defined in the applicant portal configuration table

To create a new Person ID Type using the Maintain Person ID Types form:

• Enter Insert mode
• Enter the new ID Type Code in the Person ID Type field of a blank record
• Enter the corresponding description for the ID type in the Description field
• Select the System ID Type to which the new Person ID Type maps from the list of values (or key a valid value) in the System Person ID Type field. (optional)
• Select the Institution Code, for the institution to which the Person ID Type applies, from the list of values (or key a valid value) in the Institution Code field. (optional)
• Save

Rules/Notes:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

To delete a Person ID Type using the Maintain Person ID Types form:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

If a Person ID Type has been used to define an alternate person identifier it cannot be deleted.