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ENRF0193 - Maintain Enrolment Category Procedure Step Elements

Note: this form is only available as part of Callista Connect.

Purpose

To allow the creation and maintenance of Enrolment Category Procedure details and steps

SubSystem

Enrolments

HE Sector Information
Normally Run By Connect Administator Specialist
Anticipated Frequency As required
Structure  Blocks Enrolment Category Procedure Step
Enrolment Category Procedure Step Element

 

This form is used to specify the web element displayed for each enrolment step in the Callista Connect self enrolment application. Web elements are mapped to steps of the Enrolment Method Type 'WEB'. These elements are used to determine the appearance of the web enrolment menus. For example: the menu could consist of text links, or buttons or images.

When defining the web element for enrolment steps, the structure requires that specific elements be defined:

    Different Process Type(s) (for example: ENROLMENT or VARIATION). Different 'enrolment drivers' for Self Serve Application (for example: ENR-STEPS). Different System Enrolment Step Status(es) (for example: MANDATORY, COMPLETED, UNDEFINED). Different types of web element to be displayed (for example: standard menu or navigation bar).

The available statuses are:
    OPTIONAL - used where the recording of data is not mandatory. MANDATORY - used where the enrolment step for the process type has the mandatory step indicator selected (from ENRF0192). COMPLETED - displayed where all data has been recorded for the step and the enrolment step completion date has been recorded (set in ENRF5F10 for the student). WAIVED - used where the step has been waived for the student course attempt in ENRF5F10. UNDEFINED - this is used for any statuses that have not had a web element defined for the enrolment step process type. See Undefined heading below for further details. DISABLED - Pre-requiste mandatory steps are NOT satisfied. NEXT - Next navigation representation. PREVIOUS - Previous navigation representation.

Undefined

Not all statuses for an enrolment step within a Process Type must be defined. At a minimum, web elements can be defined for the UNDEFINED status for each enrolment step process type. The system uses the UNDEFINED status as the default for all the other statuses. For example: when looking for a web element for a step, the self-enrolment application:

    First looks for an element defined against the status. If none exists, it then looks for an element mapped to the UNDEFINED status. If this has not been defined, then nothing appears.

Waived

However, using the UNDEFINED status can become a hindrance if a step is not to be displayed. For example: any WAIVED steps are not to be displayed in the self-enrolment application.

If the UNDEFINED status has a web element, even if the WAIVED step does not have a web element, the web element for UNDEFINED will appear for WAIVED steps as the system inserts the UNDEFINED web element as the default if no web elements have been defined for the status.

Correcting Waived

To correct this, a web element must be defined for each status that is to be displayed except the WAIVED and UNDEFINED statuses. For example: to prevent the WAIVED steps from appearing but allow all other statuses to be displayed, a web element must be mapped against the OPTIONAL, MANDATORY, COMPLETED, DISABLED, NEXT and PREVIOUS statuses.

 

The Enrolment Category Procedure Step block contains:

  • Enrolment Category
  • Enrolment Method Type
  • Student Commencement Type
  • Enrolment Step Type
  • Step Group Type
  • Mandatory Step check box
  • Mandatory Confirm check box
  • Step Order
  • Process Type Restriction

The Enrolment Category Procedure Step Element block contains:

  • Process Type
  • Self Serve Application
  • System Enrolment Step Status
  • Web Element Code
  • Application Description
  • Element Description
 Rules/Notes:

This form is normally entered in context for an enrolment step from the Maintain Enrolment Category Procedure Detail form (ENRF0192). The form can also be accessed via a menu. In this method a query must be performed to retrieve enrolment steps.

In the lower block, select the Process Type for the step, ENROLMENT or VARIATION.

Select the Self-Serve Application for the step.

Select the System Enrolment Step Staus to be defined.

Select the Web Element Code that will be displayed for the enrolment step status. Correct Web elements are defined in the Web Administrator section of Connect.

Rules/Notes:

The Process Type; Self-Serve Application and System Enrolment Step Status LOV cannot be updated for an existing record.

Two enrolment category procedure step element records with the same process type; Self-Serve Application and System Enrolment Step Status, cannot exist even with different web element codes.

Only Enrolment Category Procedure Step records with an Enrolment Method Type of 'WEB' appear within this form.

The Process Type LOV is restricted to those for self-enrolment (ENROLMENT and VARIATION).

The Self-Serve Application LOV is restricted to those of system self serve delivery type 'WEB'.

A warning is displayed when a record is saved and:

    The Process Type ENROLMENT (lower block), has been selected and the Enrolment Step Type (upper block), has a process type restriction of VARIATION set in ENRF0192 The Process Type VARIATION (lower block), has been selected and the Enrolment Step Type (upper block) has a process type restriction of ENROLMENT set in ENRF0192

 

Last Modified on 08 January, 2007

History Information

Release Information Project Change to Document
9.1.0.0.0.0 1365 - CVET Statistics via Connect Added VET Sector Information row at top