Purpose

To allow the creation and maintenance of Institution defined Student Status codes

SubSystem

Enrolments

This form is used to record and maintain the institution defined set of Student Status codes. These are comparable to Government Student Status codes (DEST element 390) specified in the Data Dictionary of the DEST Manual, but provide for greater flexibility with the ability to subdivide Government Student Status codes and to use more meaningful codes. Institution defined Student Status codes may be mapped to a Government Student Status code. Students in Government reportable courses normally select a Course Attempt Student Status from the institution defined set, at Enrolment. In some cases, such as reportable non-award courses, the appropriate Student Status code is reported on the student's behalf, without the need for students to indicate the appropriate status.

For example, meaningful values for Student Statuses, such as DEFERRED and OS-FEE, could be used and mapped to the Government Student Status codes 201 - Deferred and 310 - Fee paying overseas student respectively.

The Student Status Snapshot Mapping block is used to process Student Loan Scheme functions to record the correct Student Unit Attempt Student Status as at the Census Date for a unit. This allows the user to maintain a relationship between an institution Student Status and the Student Status Snapshop values.

This form is accessed from the main menu.

The Student Status block contains:

• Student Status
• Description
• Government Student Status (LOV)
• Closed check box
• Default check box
• Expire After Academic Period check box
• Default Elect Payment check box

The Student Status Snapshot Mapping block contains:

• Student Status Mapping (LOV)
• Description
• Full Payment check box
• Log Exception check box

Rules/Notes:

The Log Exception checkbox in the Student Status Snapshot Mapping block allows the mapped Statudent Status to be sent to an Exception report.

The Default Elect Payment check box indicates whether or not the Elect Payment checkbox will be set to 'Y', when this Student Status is selected.

• Enter Insert mode
• Enter the new Student Status code in the Student Status field of a blank record
• Enter the corresponding description for the Student Status in the Description field
• Select the Government Student Status to which the new Student Status maps from the list of values (or key a valid value) in the Government Student Status field. (optional)
• If the Student Status has to be automatically expired at the end of an Academic Period, select the Expire After Academic Period check box
• If the Elect Payment checkbox is to be set to 'Y' by default when this Student Status is chosen, then select the Default Elect Payment check box.
• If required, up to two records from the Student Status Snapshop Mapping block can be set for each Student Status in the top block.
• Save

Rules/Notes:

The Expire After Academic Period function is designed particularly for Student Status code 330, Fee Exemption (Australian Postgraduate Award or permanent resident with OPRS/SOPF) where the student's continuing eligibility to receive the exemption is assessed periodically.

When using the Student Status Snapshot Mapping fields and two records are selected, the Full Payment checkbox can be set to 'Y' and 'N'. Both records cannot be set to 'Y' or both 'N' simultaneously. Depending on the values set, corresponding Student Status can be used during the loan processing.

Based on the values set in the Full Payment check box corresponding Student Status can be used during the loan processing.

To modify a Student Status record using the Maintain Student Status form:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

A Student Status should only be modified where the change is to correct an incorrectly entered description.

To delete a Student Status record using the Maintain Student Status form:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

If a Student Status has been assigned to any Student Course Attempt, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.