Purpose

To enable the creation and maintenance of Aboriginal and torres Strait Islander Codes

SubSystem

Enrolments

This form is used to record and maintain the institution defined set of Aboriginal/Torres Strait Islander (ATSI) Codes. These are comparable to Government Aboriginal/Torres Strait Islander codes (DEST element 316) specified in the Data Dictionary of the DEST Manual, but provide for greater flexibility with the ability to subdivide Government Codes and to use more meaningful codes. Each institution defined code must be mapped to a Government Aboriginal/Torres Strait Islander Code. ATSI Codes are used in the Maintain Person Statistical Details form (ENRF3060) and the Callista Connect Person Statistics application.

For example, Element 316 of the Higher Education Student Data Collection is a single numeric code (2, 3, 4 or 9) which indicates whether or not the student identifies him or herself as being of Australian Aboriginal or Torres Strait Islander descent. This form permits an institution to define a set of equivalent codes which may have a more obvious meaning, as shown below.

The Aboriginal/Torres Strait Islander Code block contains:

• Aborig/Torres Code
• Description
• Govt Aborig/Torres Code
• Closed check box
• Notes
• Explanation

• Enter Insert mode
• Enter the new Aboriginal/Torres Strait Islander Code in the Aborig/Torres Code field of a blank record
• Enter the corresponding description for the Aboriginal/Torres Strait Islander Code in the Description field
• Select the Government Aboriginal/Torres Strait Islander Code to which the new code maps from the list of values (or key a valid value) in the Govt Aborig/Torres Code field
• Enter any other information regarding this code in the Notes field
• Record an explanation for each Aboriginal/Torres Strait Islander code. Aboriginal/Torres Strait Islander explanations are used as part of the GOVT-STATS application in Callista Connect. The explanation is used as an answer to the Aboriginal/Torres Strait Islander question in the application
• Save

Rules/Notes:

Each institution defined Aboriginal/Torres Strait Islander Code MUST be unique.

Explanations should be recorded in the form of an answer, for example:

• I am an Aboriginal
• I am a Torres Strait Islander

If an explanation is not recorded, the radio button appears for selection in the GOVT-STATS application with no explanation text next to it.

To modify an Aboriginal/Torres Strait Islander Code using the Maintain Aboriginal/Torres Strait Islander Codes form:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

An Aboriginal/Torres Strait Islander Code should only be modified where the change is to correct an incorrectly entered Description and/or Explanation.

To delete an Aboriginal/Torres Strait Islander Code using the Maintain Aboriginal/Torres Strait Islander Codes form:

• Find the record to be deleted.
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

If an Aboriginal/Torres Strait Islander Code has been assigned to a Student Enrolment, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box