Correspondence Glossary

CORINTR2 - Correspondence Glossary

The terms used in the Correspondence SubSystem are described below. The relationships between data, and concepts used in this SubSystem, are explained in detail in the Understanding Correspondence section.

Field Name Or Term	Description
Advanced Queue	Advanced Queue (1) stores the information from the DBMS JOB database, passes it through Read Email Account in JAVA and Advanced Queue (2) sends information back into the Callista SMS system (Record Incoming Correspondence)
Block When Encumbered Lamp	Indicates whether generation of the Correspondence Item is blocked when the recipient is encumbered.
Calendar Instance Reference	Identifies the Calendar Instance to which the correspondence is related - this usually applies when a Calendar Instance is specified as a System job parameter but may also be manually recorded here.
Correspondence Category	The code of an institution defined Correspondence Category. Used to define sets of System Generated and non System Generated Correspondence Items which are due to be sent to a student.
Correspondence Type	The code of an institution defined type of correspondence. Correspondence Types may include System Generated documents such as enrolment forms, fee invoices and certificates of results, together with non System Generated documents such as university handbooks and teaching and learning materials.
Course Version Reference	Identifies the course version to which the correspondence is related - this usually applies when a course version is specified as a System job parameter but may also be manually recorded here.
Detail Format Type	The format in which a copy of a Correspondence Item is saved.
External Reference	Is the file location of a copy of a Correspondence Item saved externally to Callista.
Letter Parameter	The code of an institution defined parameter, that is mapped to System defined Letter Parameters.
Letter Phrase	The code of an institution defined phrase, that contains text.
Letter Templates	The Microsoft Word document used by a System Letter, for the creation of correspondence.
Processed Email Action	Determines what action to take when the email has been processed (mark as READ or DELETE).
Reference Number	A System Generated reference number that identifies the Correspondence Item.
Request Job Run Output Reference	Applies to System Generated correspondence and identifies the job output which produced the Correspondence Item. This permits the job output to be located and Correspondence Items to be reproduced.
Subject	The Message Subject for a Messaging Correspondence Type
System Generated	Specifies whether the Correspondence Type is System Generated or non generated. System Generated Correspondence Types must be linked to one or more Correspondence Type job outputs.
System Letters	The Correspondence Type and reference number of a letter. System Letters contain institution defined Letter Parameters, and Letter Template filenames.
Tracking ID	The identification number of the tracking item created to monitor this Correspondence Item.
Tracking Status	The status of the tracking item created to monitor this Correspondence Item.
Unit Version Reference	Identifies the unit version to which the correspondence is related - this usually applies when a unit version is specified as a System job parameter but may also be manually recorded here.

Last Modified on 2 June, 2005