Entitlement Request Report

ADMR3930- Entitlement Request Report

Purpose	This function enables the reporting of errors and outcomes from Entitlement Allocation or retrieval processing from HEIMS.
Subsystem	Admissions
Normally Run By	Administration Specialist
Anticipated Frequency	As required
Structure	Block	None

This function enables the reporting of errors and outcomes from entitlement request allocation or retrieval processing from HEIMS. This function will be run as part of the Batch Entitlement Request Results (ADMJ3930) process or on demand as required.

The report includes:

Request/Response detail and messages from within the Request and Request Message tables
Transaction Request/Response detail and messages from within the Transaction and Transaction Message tables
Student Entitlement detail for the request

This job is accessed from the main menu.

The block contains:

Process Results check box
Request ID (LOV)
Transaction Status (Pop)

Rules/Notes:

Validations include:

If Process Results field is unchecked, Request ID must be specified
If Process Results field is checked, request ID must be ‘%’

This report will be run using the following two methods:

1. As part of the Batch Entitlement Request Results (ADMJ3930) process. This will only occur when the Process Results parameter is checked. If the Process Results parameter is checked, one cannot run this job in immediate mode. (Message number: 10879 - You must un-check the Process Results indicator to run this report in immediate mode.)

2. By running the report for a previous request, that is, when the Process Results parameter is unchecked and specified parameters are entered.

If the report produces no records when scheduled, that is, when there are no outstanding requests, then the report will still be produced with a message specifying that no records were found.

The processing of the report will retrieve necessary information (see report layout below) from the HEIMS Request, HEIMS Request Message, HEIMS Transaction HEIMS Transaction Message Person Student Entitlement and Person Student Entitlement History tables.

Rules/Notes:

Examples of Different Reports

Entitlement Request Report

Request ID	Request Time	Status	HEIMS Request Status	HEIMS Results Status	Last Interaction Date
1	21-Jun-2004 11:59:2	COMPLETE	SUCCESS	SUCCESS	06/03/2006

Message Code	Description
108	The Request ID given does not match
109	Request ID error

Person ID	Person Name	Record Status	Message Code	Description	SLE Usage	SLE Balance	FEE HELP Loan Balance	Calculation Date
10000912871	Mckay, Mr Robertson	ERROR	10900	Birth date must be earlier than today and within the last 110 years.
10000922691	Sneed, Mr Bill	SUCCESS			0.125	6.875	$50000.00	28/02/2006
10000922688	John, Mr Citizen	SUCCESS			2.608	4.392	$30000.00	22/02/2006
10000923001	Maxwell, Mr Smart	ERROR	10222	The value of BirthDate and FamilyName must match those of the student for which the CHESSN was allocated

If there are students identified with appropriate Student Status and/or Citizenship but no valid CHESSN exists in a Request

Students identified with appropriate Student Status and/or Citizenship Code but no valid CHESSN exists (Order by Person_ID)

Person ID	Person Name	Student Status	Citizenship Code
10000812347	Jones, Mr Howard	110	1
10000826172	Ester, Miss Davis	110	3
10000826192	Smith, Mr Philip	110
10000826272	Box, Mr Greg		3

If there are no students identified with appropriate Student Status and/or Citizenship but no valid CHESSN exists in a Request

Students identified with appropriate Student Status and/or Citizenship Code but no valid CHESSN exists

Person ID

Person Name

Student Status

Citizenship Code

All identified students were able to be included in the HEIMS batch request.

Last Modified on 11 April, 2006