VET Student Guide 2017

Enrolment process

The enrolment process is a contract between yourself and CDU indicating your commitment to complete one or more units, a course or a qualification. At the same time, CDU staff are committed to providing the best quality services, including the delivery of your units or courses; the administrative processes associated with your student experience from enrolment to graduation; and the facilities and equipment we provide to support the delivery of programs.

If you wish to obtain extra information, clarify any issues or have any questions, we encourage you to contact the team relevant to your course by phone, fax, email or mail. See the VET team contacts for more information.

Open all | Close all

You need to enrol if you want to begin studying or to continue studying in 2017. Once you have selected the course(s) in which you would like to enrol, you should complete the personal and statistical details on the VET101 – VET Enrolment Form and then arrange a time with the relevant Team Leader or delegate to discuss and complete your enrolment.

Note: VSS students should seek enrolment advice from their school VET Coordinator.

Some courses are available for online enrolment. Online enrolment is a two-step process - the application stage followed by the enrolment stage. Courses that are available for online enrolment can be applied for through the VET Application Form.

Instructions for online enrolment will be provided by the team once your course enquiry/application has been received. You must activate your CDU computer account before you can enrol online, to do this, refer to the instructions provided to you by the team or see Student computer account panel below.

Every student undertaking a nationally recognised VET course will require a Unique Student Identifier (USI). This new initiative will allow the student to receive a complete record of all the accredited VET courses they undertake from 1 January 2015. A USI gives you access to your online USI account which will help to keep all your training records together.

Students can apply for their USI from the USI website or authorise CDU to apply on their behalf. The USI must be provided to the training provider before students can receive their Statement of Attainment or Qualification. Find out more about your USI.

Do you have a question?

Please contact your industry team's Customer Service Officer for further information, contact details are listed on the team contacts page.

What is RPL?

RPL is the process by which your existing skills, knowledge and experience gained throughout your life – regardless of how they have been acquired – are recognised towards the achievement of a nationally recognised qualification or competency.

These existing skills may have been obtained through:

  • work experience
  • voluntary work
  • school
  • life experience
  • sporting experience

What can I get from RPL?

RPL can result in the awarding of nationally recognised qualifications or group of competencies (i.e. for part of a qualification rather than a whole qualification).

What are the benefits of RPL for me?

  • You will have your skills recognised.
  • It saves you time in achieving a qualification as you do not have to repeat learning or undertake training for skills and knowledge you already have.
  • It enables you to identify gaps in your knowledge and skills and, therefore, any learning that needs to occur to meet the requirements of a particular job role or qualification.

Is it a difficult process?

RPL is not difficult. It is a flexible assessment process, which can vary from one applicant to another – even when addressing the same qualification. Typically, the process involves some kind of assessment of your existing skills and knowledge to determine the competencies you have. The assessment is aligned with relevant types of supporting evidence, but it is not necessarily dependent upon any one type of evidence, instead all evidence is viewed holistically.

Here are some examples of possible evidence:
  • practical demonstrations – in the workplace or simulated environment via video/DVD, or web tools;
  • portfolio
  • CV/resumé, job descriptions;
  • competency conversations;
  • third party evidence such as references and support from supervisors;
  • training certificates;
  • performance reviews.

I would like to find out more

For further information relating to RPL, access the Applicant's guide to RPL form or contact VET RPL Enquiries.
T: 1800 085 209

CDU, as a Registered Training Organisation (RTO), recognises the Australian Qualifications Framework qualifications and Statements of Attainment issued by any other Australian RTO. You are encouraged to submit requests for credit from previous studies when enrolling to ensure that you are not enrolling in units you may not need to undertake. To apply for credit transfer from units completed at another training organisation, complete a VET110 – Application for Credit Transfer (Recognition of Previous Studies) form.

Your completed VET110 – Application for Credit Transfer (Recognition of Previous Studies) form, together with attached documentary evidence (certified copy of Qualification/ Statement of Attainment) to support your request for credit transfer, should be submitted directly to the University either in person or by mail. Requests without documentary evidence will not be processed and will be returned to students. There are no fees attached to credit transfers.

Do you have a question?

Please contact your industry team's Customer Service Officer for further information, contact details are listed on the team contacts page.

You must enrol before the start of the course or by negotiation with the team responsible for the delivery of the course. Courses that are available for online enrolment can be applied through the online application form, for all other courses, complete the VET101 – VET Enrolment Form.

Enrolment form:  If you have completed the VET101 – VET Enrolment Form, your information will be entered into the University's Student Management System by a Customer Service Officer in the industry Team responsible for the delivery of your course. Customer Service Officers are your first point of contact if you have any queries about the status or details of your enrolment. 

Online Application: If you applied for the course online, you will be contacted by a staff member to discuss course requirements and enrolment.. Once your application is approved, you will receive an offer email with instructions for you to enrol in the course. Follow the instructions to activate your computer account and enrol online. Team contact details, including campus, phone numbers and email addresses, are listed on the team contacts page.

Students who have studied previously at CDU (or NTU or Centralian College) already have a Student Number. Your Student Number is unique and will remain the same while you are a student at the University. New students will be issued with a Student Number when their enrolment is processed electronically at the University. Your Student Number will be printed on your Enrolment and Fees Advice – Invoice.

If you have been allocated more than one Student Number, advise your industry team’s Customer Service Officer or regional centre immediately.

Your Student Number should be quoted on all correspondence with the University.

To activate your student computer account, visit W: current-students and select ‘My CDU’, ‘My computer account’, then ‘Activate my computer account via Student Identity Manager. Follow the steps to activate your account. Your username is 's' followed by your Student Number (e.g. s123456). Activation of your account must be done before you can enrol online, use the University computer labs, internet or email. You can activate your computer account using the general access computers at Student Central, the library or the IT Kiosk. If you are not on campus, you can activate your account from any computer that has internet access. For more information visit ITMS Student accounts

After activating your computer account, go to My Student Info to enrol in your units. Your User ID is 's' followed by your student number (e.g. s123456) and password that you set up. Follow the instructions sent by your industry team Customer Service Officer to complete all the steps and enrol in the units as per your study plan. Contact your VET team Customer Service Officer if you haven't received your study plan. Contact details are listed on the team contacts page.

Once your enrolment has been processed, an Enrolment and Fees Advice - Invoice (Advice-Invoice) will either be printed and sent to your postal address or emailed to your CDU student email account and an alternate email address if you have set it up. The Advice-Invoice is generated automatically when your request for changes to your enrolment is processed. During peak enrolment periods, you may experience delays receiving the Advice-Invoice.

The Enrolment and Fees Advice – Invoice serves several purposes. It lists your personal details, your Student Number, and the course and units you have enrolled in, as well as the fees you need to pay and by when. Check your Advice–Invoice to ensure all details have been recorded accurately, and contact the Customer Service Officer relevant to your course immediately if you have any queries. The relevant industry team contact details will be at the bottom of the Advice–Invoice.

You must have activated your computer account to view your enrolment details. To view your details, log into My Student Info with your User ID (student number followed by 's' and password). You can view your enrolment details, fees, results and personal details.

Do you have a question?

Please contact your industry team's Customer Service Officer for further information, contact details are listed on the team contacts page.

CDU’s online learning environment is known as Learnline. If you are undertaking your study via Learnline, you can access the Learnline login page from the top right-hand corner of the CDU homepage. Before you log into Learnline, you need to have activated your student computer account. To log into Learnline, enter your login details which is ‘s’ followed by your student number (e.g. s123456) and your password.

Once you have enrolled yourself online or submitted your VET101 – VET Enrolment Form, you may start attending classes. You do not have to wait to receive your Advice - Invoice, or any other form of written confirmation of enrolment, before you attend classes. If you are an apprentice, you will receive a letter advising you of class attendance dates.

If your course is timetabled, the 2017 timetables are accessible on the Timetables page. The published timetable will be subject to change, but CDU will try to minimise changes. Changes will be updated automatically to the web. It is your responsibility to check this information periodically. If you have any questions or are unable to find the timetable for your class on the web, contact your industry team Customer Service Officer.

If you have elected to study units in external mode, you will either:

  • be sent printed materials so you can complete the unit or
  • you will receive access to Learnline, where the unit is taught online using internet facilities.

It is important to check your study requirements carefully as external units vary. For example, some units are self-paced, while others have set deadlines for completion of work. Students enrolling in external units must indicate the mode as 'E' for each external unit on their VET101 – VET Enrolment Form. This will ensure study materials are sent in a timely manner.

External Student Support (ESS) provides support and assistance to CDU students who are studying units and courses in external mode. They also manage the dispatch of print-based study materials, assignment tracking, external examinations and Open Universities Australia contact for both CDU and non-CDU students.

Note: when you enrol in units supported by print based student materials, you will receive an email from External Student Support that contains important information about material sent to you. If you have not received your material within 11 working days from the date of the email, please either check at your local post office or contact External Student Support straight away on the details in the email.

Students enrolling in units that are supported or delivered fully online using Learnline, should indicate the mode as 'M' for each unit on their VET101 – VET Enrolment Form.

If you have any concerns relating to any of these issues, contact

External Student Support
T:   08 8946 6483
W: External Student Support

External Student Support
Office of Learning and Teaching
Charles Darwin University
Darwin, NT 0909

Learnline Student Support
T: 1800 559 347

Where can I obtain a Student ID card?

When your enrolment has been processed and confirmed, you are entitled to a Student ID card. You will be required to show photo identification (Australian driver's licence or passport) before your card will be issued. Your card can be obtained at:

Casuarina Campus: Student Central, located on the ground floor in Building Orange 1
Palmerston Campus: Building A
Alice Springs Campus: Student Central, Building 1
Darwin Waterfront: Student Central, 21 Kitchener Drive, Darwin

External students can apply to obtain a Student ID card by completing a Student Cards eForm, also available from Student Central.

What is my ID card used for?

Your Student ID card provides access to University facilities such as the Library, after-hours computer labs, some discounts at the University Bookshop and other discounts where notified by the business concerned. You will be required to show your Student ID card when you sit for your exams. If you are studying on campus and using the facilities after normal hours, you may be asked for your Student ID card by Security.

Head coverings and my Student ID card photo

Head coverings are not permitted to be worn, except for religious reasons − in which case, facial features from the bottom of the chin to the top of the forehead and both edges of your face must be clearly shown. The University will take every measure possible to ensure privacy for students wearing head coverings for religious reasons.

Is there a cost for my Student ID card?

Student ID cards are issued to students free of charge. A $15 administration fee will apply when a lost card is replaced. Stolen cards can be replaced free of charge when the application is accompanied by a police incident number.